Improving the Government oversight of Declaration of Assets and Interest in Chile through BI
The Statement of Interests and Assets system (abbreviated to DIP) allows monitoring assets and potential conflicts of interest of officials through business intelligence. Data mining is used to process new data to address audit teams. This innovation represents a change in the traditional auditing process that improves the efficiency and economy of our teams.
The innovation was developed as the result of a regulatory modification, law no. 20,880 of 2016, which reinforces probity in public administration and the prevention of conflicts of interest and obliges the Office of the Comptroller General of the Republic to oversee the timeliness, integrity, and veracity of the content of declarations of interests and assets of authorities, public officials and service providers. The law also establishes that the Comptroller’s Office shall be in charge of administering an information system which gives declarants permanent access to a single electronic form, its contents, the required fields and the declarations made. As noted, the innovation consists of changing the oversight model in order to identify possible conflicts of interests for officials. With a single database for detailed information on declarants' assets, it is possible to apply business intelligence in order to corroborate the consistency of the information given, and to develop predictive models that provide findings regarding possible failures of probity, checked against official sources of information. The innovation was also developed because the Office of the Comptroller General is obliged to make good use of its resources, using information technology to reduce costs and make work methods more efficient. The innovation also helps strengthen the interoperability of the state's information bases and improve the timeliness of oversight.
What Makes Your Project Innovative?
The initiative is different because it was developed with technologies that allow interoperability with other State databases and consequently applying Business Intelligence methodology provides ongoing and timely information to verify the veracity and integrity of declarations of interests and assets, safeguarding probity and the proper use of public resources. In addition, this innovation offers the possibility of developing ongoing audits, an oversight mechanism that had not been explored before the implementation of the law, in this way supporting the traditional ex-ante and ex-post controls already in place. Also, when the Public Ministry requires information about investigations on which officials are involved; DIP supports the judicial process by delivering information timely collected by business intelligence.
What is the current status of your innovation?
The project was design in the context of the debate on law 20,880 on probity in public administration and the prevention of conflicts of interest, in which officials of the Office of the Comptroller General of the Republic, the Ministry of General Secretariat of the Presidency and the Council for Transparency worked together to define a mechanism which would facilitate the recording of data through a single form, centralized technologically and decentralized in terms of its operation. Usability tests were carried out with different internal users of Chilean SAI in order to assess how the system responded to the day by day operation which will be required. Meanwhile, technical trials were mainly applied: trials of use in order to certify that the platform does support every functional setup specification; stress trials to assess the response of the platform to the demand of users; security tests including ethical hackings to guarantee the safety of the information.
Finally, technical trials were also performed to test the platform and check proper operation in line with the given setup. For developing the system one used the methodology of Project Management Information Technology and Communications (MGPTIC) which is defined under a resolution subscribed by this Chilean SAI, under international standards of project management. In general terms, the DIP system is an application built under the Java 2 Platform Enterprise Edition (J2EE) standard. Its architecture is based on a 3-layer model: presentation, business, and data. Its components are as follows:
-Presentation layer-JSP: Java-based technology that allows the development of web pages with dynamic content, that is, mixes static HTML code with dynamically generated HTML.
-Business layer: CDI (Context Dependency Injection) / Weld and EJB (Enterprise Java Beans): dependency injection and business logic reception managers.
-Data layer and persistence: Hibernate / JPA (Java Persistence API): responsible for the storage and retrieval of data to the database.
The technologies used for the implementation and distribution of the project are the following: JDK 8, Hibernate 5.0, Ext-JS 5.0, EJB 3.2, JSP 2.1, Maven 3.3, Eclipse Mars 4.4.2 or higher, JRE 8, Application Server: Oracle Weblogic Server 12.2.1, Database: Oracle Database Enterprise 11g (v. 22.214.171.124), IBM Content Manager document repository. Also, the project considers the following configuration for open source environments: Application Server: JBoss Enterprise Application Platform (EAP), Database: PostgreSQL, Document repository: Alfresco Community Edition. For Data Science: Claudera, Hadoo, Data Crossing.
Collaborations & Partnerships
The entities mentioned belonging to the public service, MINSEGPRES responsible for the coordination of the legislative branch on legislative initiatives; and the Council for Transparency, the technical entity for matters of transparency and probity. These institutions agreed that the Comptroller's Office should be responsible for registering and overseeing the declaration of interests and assets, giving it powers and status as the entity who is autonomous and independent of government, ultimately supporting innovation through the interoperation of databases from Register Office and Land Registry.
Users, Stakeholders & Beneficiaries
During 2016 internal users of this SAI participated in the design and definition stage of the system, providing a vision for the platform. Afterwards, 45 training activities were given to 837 external public officials, they were able to deliver their visions about the system, which were collected and integrated as improvements to the platform. Also this year, the CGR has offered 6 training activities with 421 external users mainly from the public sector and boroughs officials.
Results, Outcomes & Impacts
Results not yet available.
Challenges and Failures
The challenges that have been identified are:
-Website dissemination within Public Entities: 51 training activities with 1,258 officials trained.
-Make information available to strategic users: two new functionalities were created to access the platform due to requirements of transparency or judicial processes.
-Interoperability of databases with other institutions: due to conditions and technical requirements for providing data, collaborative standards were established for platform configuration. For example, The Chilean SAI added the “unique password”; an account on which every citizen can access to different electronic government platforms (public services) and get documents or do specific formalities.
Conditions for Success
- Financial and technological: the CGR had installed capacity allowing it to take on the challenge of developing the platform and the dissemination process, within the stipulated deadlines.
- Legal: publication of the law establishing an obligation to declare and deliver to the SAI the power to oversee and protect the information.
- Coordination: between entities and governmental parties for the development of the innovation and its subsequent implementation.
- Leadership: support and commitment of the management of the SAI for developing the innovation.
The digital tool and the incorporation of techniques associated with massive data analysis can be shared with any public organization requiring and handling large amounts of information, in order to generate timely and effective studies relating to the matters for which it is responsible.
-To leverage current opportunities regarding cases of corruption, in order to raise standards and requirements, thus promoting greater oversight of public officials.
-Joining forces with agencies with similar functions or interests such as those involved in strengthening probity, transparency, and ethics in public administration.
-Bearing in mind the gap between the legal mandate and its fulfillment, through a technological platform (conversion of law to technology).