The model provides a comprehensive and objective approach, covering both open and covert inspections, as well as the results of performance indicators, efficiency reports, and citizen satisfaction. It allows comparison between organizational performance data and citizen expectations, reducing the abstract concept of services to tangible outcomes. To achieve this, a sustainable mechanism has been designed using appropriate, reliable, and cost-effective data collection methods. The innovative application involves stakeholders in the decision-making process. The mobile application facilitates inspections, documents improvement areas online, and integrates them into the organizational system for immediate action and follow-up by relevant departments. Digital infrastructure and innovations, including a management panel and online reporting system, enable real-time monitoring and tracking.

Municipalities aiming for sustainable success utilize data to confirm that stakeholder needs are met and, when appropriate, exceeded. In this context, a sustainable system has been established that prioritizes stakeholder-focused approaches and encourages stakeholder participation, embedding a culture of measuring service quality for continuous improvement. Currently, the inputs and outputs provided by this model substantiate its accuracy. Efforts are ongoing to identify undisclosed needs as the data dimension of the system expands.

Bağcılar Municipality has engaged in mutual interactions with Yıldız Technical University, Marmara University, Bahçeşehir University, Bilgi University, Koç University, the Turkey Researchers Association, various non-governmental organizations, and think tanks in the fields of education and application. Through these discussions, shared exchanges have taken place, and as a result, support has been obtained on service standards criteria, efficiency scorecard indicators, and stakeholder management.

This innovation promotes citizen involvement in decision-making, enhancing service quality and continuous improvement. Satisfaction feedback is actively collected, ensuring institutional-level addressing of needs and expectations. Municipal employees engage in the process to reach citizen feedback and achieve defined quality goals through the model, fostering ongoing improvement.

Last year, achieving a 95% compliance in the implementation of planned projects and conducting 1,211 audits for the provided services resulted in the initiation of 14,265 improvement actions. Utilizing the Analytic Hierarchy Process, the initially measured score of 73.1 out of 100 increased to 79.5 by the end of the year. In the satisfaction measurement, which includes evaluations from citizens and stakeholders with a participation rate of 13.10%, the goal is to increase total audits to 1,750, raise participation in satisfaction measurements by 20%, and elevate the process score to 85.6, achieving a 98% compliance level.

The challenges faced in creating and keeping the information of service recipients up-to-date have been overcome by integrating individual information using the institution's digital infrastructure. Additionally, the resistance within the organization to requesting evidence-based tangible outputs from units for actions needed regarding improvement areas identified through audits was overcome by revising service standards criteria in collaboration with the units.

The foundation of the model's success relies on strong and effective internal communication and collaboration. In this context, each output of the process serves as the input for the next step, creating a synergy between them, where the motivation and competence of employees play a crucial role. Furthermore, this communication encompasses keeping service quality standards and efficiency indicators current and proactive, addressing elements such as accessibility of services, timely delivery, providing fast and effective solutions, and generating solutions tailored to the needs of citizens.

With this model, the number of audit areas, which was initially 14 at the project's inception, has increased to 27 due to tangible benefits such as improving services and increasing satisfaction. Additionally, research on needs and expectations has expanded from 20 to 40. Relevant institutions and organizations visit for external benchmarking studies. Moreover, our governance practices highlighted in the Municipal Governance report have served as inspiration to other public and private institutions

The most challenging aspect of establishing a model system in public institutions can be the attitude towards change and resistance from employees. To overcome this challenge in the short term, it is crucial for the institution's management to embrace and support the model. In the long term, it should be clearly demonstrated that a functional system makes employees' jobs easier, ultimately leading to tangible results in increased citizen satisfaction. This plays a critical role in motivating employees towards these changes.